Whether it is something which is carried out immediately after forming a company or is something which is done later, registering for payroll is a task which most businesses will eventually undertake.
Coupled with the requirement to notify Revenue and Customs when a company starts to employ people, it is also advisable to fully understand the obligation of becoming an employer.
Employees, in relation to company payroll schemes include both full and part time persons who carry out duties for the business. This includes directors who are employed by the company and receive some form of remuneration.
It is advisable to register for a payroll scheme as soon as it is known that payments will be made to an employee.
Registering with Revenue and Customs
The process of registering with Revenue and Customs can either be via the telephone or online via the government gateway scheme.
In both cases, the company will be required to supply certain details about itself, it operation and the number of people it has working for it.
The details usually required include:
- The address of the company for where it normally carries out its trade.
- A description of the principle business activities in which it is involved.
- Contact details including the name, address and telephone number of the principles who will be involved in the maintenance of the payroll scheme.
- The company number, registered office location and the date of business formation.
- Details of all company directors including their respective PAYE references, national insurance numbers and the address of their principle private residence.
Informational requirements relating to employees will include:
- The date the employee first began working for the company.
- The frequency and intervals of which payments will be made to them.
- The normal due dates for payments.
- The number of employees which will be employed by the company.
Revenue and Customs have a standard employer’s pack which they distribute following a successful payroll registration.
This pack contains guidance material for new employers on the calculation of PAYE and National insurance deductions.